Fleet & Equipment Manager

CANDIDATE BRIEF Fleet & Equipment Manager The Jockey Club Kau Sai Chau Public Golf Course (KSC) Sai Kung, Hong Kong Reports To: Head of Agronomy Employment Type: Full-Time Executive Summary The Jockey Club Kau Sai Chau Public Golf Course (KSC), one of Asia’s most respected and high?performing public golfing destinations, is seeking an experienced Fleet & Equipment Manager to lead the strategic and operational management of its equipment assets. This role oversees a substantial fleet— 200+ golf carts and a full suite of turf maintenance machinery —and leads a workshop team of 9 mechanics . The successful candidate will bring a balanced blend of technical expertise, leadership capability, and commercial discipline, contributing directly to the delivery of safe, reliable, and efficient equipment operations across a 54-hole championship facility . This is an exceptional opportunity to join a diverse, multinational workforce, within a high-performance environment that places strong emphasis on safety, sustainability, and operational excellence. Organisation Overview KSC is a landmark golfing facility offering 54 holes of world-class public golf. Its scale, environmental setting, and consistently high service standards demand a highly reliable and well?managed fleet. The equipment operation is central to delivering championship-level turf conditions and daily course readiness. The Fleet & Equipment Manager plays a pivotal leadership role, ensuring that all mechanical assets—from golf carts to greens mowers—are maintained to the highest operational and safety standards. Role Purpose To provide strategic leadership and hands-on oversight of the golf course’s entire equipment fleet. The Fleet & Equipment Manager is accountable for equipment reliability, safety, preventative maintenance planning, workshop performance, cost management, and long-term asset lifecycle planning. The role requires strong coordination with agronomy and operations teams and thrives in a multinational, multicultural working environment . Scope & Reporting - Reports to: Head of Agronomy - Direct Reports: 9 mechanics/technicians - Fleet Portfolio: - 200+ golf carts - Turf maintenance machinery (greens, tees, fairway, rough units) - Utility vehicles, tractors, sprayers - Small engine equipment & workshop tooling - Key Stakeholders: Agronomy team, Course Operations, Finance, Procurement, HSE, OEM suppliers, service providers Key Responsibilities - Operational & Technical Leadership - Lead the full lifecycle maintenance program for all equipment. - Oversee diagnostics, repairs, preventive maintenance schedules, and major overhauls. - Maintain high workshop standards related to safety, tooling, documentation, and equipment availability. - Manage charging systems, battery health, and infrastructure for the golf cart fleet. - Team Leadership - Supervise and develop a team of 9 mechanics, including training, skill development, and performance management. - Foster a culture of safety, accountability, and continuous improvement. - Set workshop KPIs and ensure adherence to operational standards. - Financial & Asset Management - Develop annual operating and capital budgets. - Create data-driven equipment lifecycle and replacement plans. - Manage spare parts inventory, procurement, vendor relationships, and warranty recoveries. - Optimize total cost of ownership (TCO) through effective planning and analysis. - Collaboration & Planning - Coordinate with the Golf Course Superintendent to ensure equipment availability aligns with agronomic and operational requirements. - Support tournament readiness and high-demand periods with strong contingency and fleet planning. - Prepare board-level reports and technical recommendations. - Continuous Improvement & Sustainability - Implement reliability engineering practices, including root-cause analysis and failure prevention. - Recommend and implement sustainability improvements (energy, waste reduction, fuel efficiency). - Enhance digital recordkeeping through CMMS and maintenance tracking systems. Role Challenges & Success Factors Challenges: - Managing a large mixed fleet across 54 holes. - Balancing reliability demands with budget efficiency. - Improving workshop processes and technical capability. Success Factors: - Predictable equipment availability. - Strong relationships with agronomy and operations. - Effective leadership of a culturally diverse team. - Data-driven planning and reporting. Compensation & Benefits - Competitive salary and benefits. - Professional development and OEM training opportunities. - Opportunity to lead equipment operations for one of Asia’s premier golf facilities. Location & Working Pattern - On-site in Sai Kung, Hong Kong . - Requires early-morning alignment with course operations. - Some weekend/holiday support during peak periods. Diversity, Equity & Inclusion KSC is committed to creating an inclusive, supportive workplace, welcoming talent from all backgrounds and nationalities. Process & Timeline - Executive search screening - Hiring manager interview - Site visit & workshop walkthrough - References & offer How to Express Interest Applicants should submit a CV and a brief summary of relevant achievements in fleet management, reliability improvement, cost control, or workshop leadership. Candidate Profile Experience - 7–12+ years of experience in fleet, workshop, or equipment management, ideally within golf, hospitality, turf, recreation, or large-scale facility environments. - Proven ability to lead a multinational or multicultural technical team in a fast-paced operational setting. - Demonstrated experience managing large fleets, including electrical systems, battery technology, hydraulics, and diagnostics. - Established track record in budgeting, procurement, vendor management, and capex planning. Technical & Communication Skills - Strong mechanical and electrical diagnostics capability. - Experience with CMMS, maintenance scheduling, and inventory control. - Cantonese language skills are favorable but not essential ; candidates must have strong English communication skills for reporting, cross-department coordination, and interaction with international suppliers and OEMs. Leadership Qualities - Safety-focused leadership with strong compliance orientation. - Effective communicator who performs well in a diverse, multinational team environment . - Hands-on, solutions-driven, and proactive. - High integrity, systematic, and calm under pressure.