Administrative Assistant - Part Time

TPC Deere Run is a par-71, 7,256-yard championship golf course open to the public located in the Quad Cities region of Silvis, Illinois and just over a two-hour drive from Chicago. Since 2000, TPC Deere Run has been the home of the PGA TOUR’s annual John Deere Classic. TPC Deere Run’s championship course was featured as one of America’s 100 Greatest Public Golf Courses by Golf Digest, as well as ranked fifth in the state of Illinois by GolfWeek Magazine. Tee up your career as a part of our team with the TPC Network! The Administrative Assistant, GCM provides administrative support to the Golf Course Maintenance Operation. This position interacts with internal clients at all levels of the organization and provides guidance, direction and information to employees and supervisors at the club. QUALIFICATIONS High school diploma or equivalent education. Thorough knowledge of general business administration practices as would be acquired through two to three years of similar experience in progressively responsible positions. Previous human resources experience preferred. RESPONSIBILITIES/DUTIES Administrative Functions: Ensure that all employees, vendors and guests are greeted and welcomed in a professional and courteous mannerProvide administrative support to the Golf Course Maintenance (GCM) team which includes:o Drafting and typing correspondence, special reports, and presentations o Answering phones and providing information to callers o Coordinating meetings, taking minutes, and preparing follow up reports o Maintaining supervisor’s calendar and travel schedule o Making travel arrangements and completing related travel expense reimbursement requests o Updating calendar of club functions o Open and distribute departmental mail as necessary Act as a liaison with other departments and outside agenciesHandle and process all incoming invoices for the departmentMaintain all reporting and document storage for the GCM Department, such as incident reports, at Club level in accordance to retention policiesOrder and stock office supplies for the departmentMaintain copy machine service records and suppliesMaintain records of employee meals; submit to Accounting Department every month for proper department allocationEmployee Related Functions: Act as a liaison between club and National Human Resources teamHandle confidential and non-routine information. Be thoroughly versed in Club policies, procedures, training programs and benefits and be able to communicate accurate information to employeesProcess payroll and employee documents for all employees of the Club and transmit the data to National Headquarters weeklyMaintain club employee and payroll records in accordance to retention policies. Ensure timekeeping system is in proper working orderMaintain up to date inventory of all employment forms and job descriptions. Responsible for order processing and cost allocation of forms to proper departmentsBe knowledgeable of the Fair Labor Standards Act, Federal Wage and Hours Laws and other employee/payroll laws that may have an impact on club operationsParticipate in recruitment effort for employees; help coordinate the use of temporary employees, administers pre-employment assessments, background checks, pre-employment drug screening, and conducts reference checksConducts new employee orientations and ensures all employees are trained in Service Excellence annuallyCoordinate Workers' Compensation and general accident reports and related follow-upEnsure all employee communications and required postings are accurate, such as employee newsletter, required labor law postings, paycheck stuffersSpecial projects or other duties as assignedPHYSICAL DEMANDS AND WORKING ENVIRONMENT This job operates in a professional office environment and routinely uses standard office equipment. While performing the duties of this job, the employee is regularly required to stand; walk; sit; kneel; use hands to handle or feel; and talk or hear. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, depth perception, color vision, distance and peripheral vision, and ability to adjust focus. An essential function of the job is to be able to comply with all applicable federal, state and local safety and health regulations that would apply to this job. This job description reflects the assignment of essential functions and may be modified as needed; it does not proscribe or restrict the tasks that may be assigned. The information contained herein is not intended to be an all-inclusive list of the duties and responsibilities of the job, nor is it intended to be an all-inclusive list of the skills and abilities required to do the job. PAY & BENEFITS - $20.00 per hour Our benefits may include: Medical/Dental/VisionHealth Savings Account with employer contributionLife & Disability insurance401(k) plus employer match and employer contributionPet insuranceEmployee Assistance ProgramPaid Time Off and HolidaysComplimentary employee mealsAccess to PGA Tour golf tournamentsTuition AssistancePlaying privileges and employee discounts Travel Travel is not expected for this position Work Schedule Expectations This position typically requires working standard business hours Monday through Friday with occasional weekends Supervisory Responsibility This position has no direct supervisory responsibilities